Aegion Corporation Office Administrator in Tempe, Arizona
Corrpro Companies, Inc. is looking for an Office Administrator to join our team in Tempe, AZ.
Corrpro Companies, Inc., a subsidiary of Aegion Corporation, is North America's largest corrosion engineering, cathodic protection, and corrosion monitoring business for the protection and preservation of infrastructure. Corrpro provides professional corrosion consulting and cathodic protection engineering services to major oil companies, government agencies, municipal water, sewer and gas utilities, universities, and public transportation agencies. Corrpro has complete construction installation services, including crews and equipment to install any type of cathodic protection system for any type of structure. For more details, visit www.corrpro.com at http://www.corrpro.com/ .
Extensive use of JD Edwards- accounting/management software to process the following items:
Process Change orders or update project budgets
Process customer and vendor invoices
Maintain customer purchase order information (update tank data)
Accounts payable & Accounts receivable
Review contract requirements with respect to invoicing procedures
Prepare customer invoices in accordance with contract requirements
Issue credits and rebills
Compile required documentation for all new and active jobs:
Coordinate with Credit Department to set up new customer accounts
Coordinate with Corporate AP department to set up new vendor accounts
Maintain physical documentations in billing/project files
Researching previous job details
Assist the Safety Department:
Process/track monthly safety paperwork
Distribute weekly safety information
Schedule new hire candidates for various clinical testing.
Prevailing Wage reporting/certified payroll reporting
Assist HR Manager:
New Hire onboarding
Other required paperwork for all employees as requested.
Maintain employee files and training records
Respond to benefit questions from candidates and employees
Assist the Collections Department to resolve AR Aging issues
Send Customer Surveys
Process all lien waivers
Submit Subcontractors Information into Comply Works
Assist employees with their timesheets and expense reports in Journyx
Prepare and submit check requests
Assist with bids and proposal activities
Request insurance certificates per project requirements
Prepare FedEx, UPS, JLS and DHL shipping packages
Process company vehicle License tag renewal
Assist in managing warehouse cleanliness, receiving, and distribute materials
Record management-physical and digital
Receptionist role: operate main office phone line, greet visitors, and maintain a pleasant and professional office environment
1+ years of working experience in accounting or administrative support functions required.
JDE experience highly preferred.
Ability to understand both vendor Terms and Conditions and Customer Contract Terms and Conditions.
Bachelor's Degree in Business Administration or related field is preferred but not required.
Must be proficient in Microsoft Office applications (Excel, Word) and ADOBE.
Must have excellent analytical skill and internal and external customer service skills.
Ability to handle multiple tasks simultaneously.
Candidates with prior working experience in construction and/or engineering firm is a plus.
Experience preparing lien waivers is an asset.
Experience processing reports for Prevailing Wage projects highly preferred.
We offer a competitive salary with career growth opportunities and a full benefits package including Medical, Dental and Vision Insurance, Annual Bonus Potential, Matching 401k, Tuition Assistance, Overtime Pay, Paid Time Off, and much more.
Aegion is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which Aegion is firmly bound. Aegion will not engage in discrimination against, or harassment of, any person employed or seeking employment with Aegion on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.
VEVRAA compliant - priority referral Protected Veterans requested